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CAPRIVI CONSULTATIVE COMMITTEE

Our Committee

The Caprivi Consultative Committee [CCC] operates on its own RIGHT independently from any affiliation to any political party henceforth; we independently make our own decisions. We are a consultative committee (not a political party) commissioned to realistically re-organise afresh of our political directions and inspiration of the idea of the Caprivi independence. The committee believe in self-determination, freedom and an independent Caprivi. As a committee we owe our allegiance and loyalty to all Caprivians in unity, respect and recognise the worth of every person in our struggle for freedom and finally to each other. WE DON’T REGRET TO BE WHO WE ARE.

Despite being a committee, we have a well-defined aims and objectives, philosophy, vision and mission to accomplish according to our vision. Our primary aim is to consult, cooperate and co-ordinate with all Caprivians to have a platform that they will all call a political home in fighting for self-determination and independence. Freedom and independence of the Caprivi is our destiny as a committee and we recognise the political positiveness and persuasiveness of all Caprivians. Anyone and everyone can be a member of the CCC. We learned a lesson from the past therefore the new direction want to build a political (home) environment conducive for all Caprivians without any form of disproportions starting with the CCC.

Precisely, the committee was formed for the best and positive intention to primarily inform, involve and consult with all Caprivians and save as an alternative organ that will help in our quest for independence of our mother land “the Caprivi Zipfel”. The CCC was formed to possibly bring all Caprivians together from all corners of the Caprivi where unity, justice, rule of law and democracy is dully honoured.

As a committee, we are committed to listen to all Caprivians to work together in unity, forge ahead to grow our committee to a functional freedom movement to make our freedom and independence a reality. We want to make sure all Caprivians who want to participant or make their contributions have a voice or platform. The current activities / affairs of the committee is managed by its current management committee members that is headed by the chairperson, Coordinator, treasurer and minute secretary. We are a committee represented by a speedy growing number of members, from all corners of the Caprivi. The committee is unique and we celebrate who we are and what we represent. As a committee, we strongly believe in the philosophy that we are our own liberators”, Therefore we fight for freedom, we don’t wait for freedom to come. In consideration of the realism on the ground, we also concede the tribal tension that is creating division and a challenge that require attention to overcome for our cause. We highly believe in the unity of purpose where all Caprivians can thrive. CCC believe that there are far better things ahead than anything we left behind.

The CCC is carrying a torch that we are waiting to hand over to Caprivians for them to decide what to do with the torch. The committee leads the way to a start of something new that will be formed and named by the people themselves. The committee is opening the door for every Caprivians to stand up to participate for their voice to be heard. The committee believe that it is incumbent upon all Caprivians to make use of this opportunity opened to make our plight heard together as a team. In the CCC we understand the need for unity in the Caprivi, peace, freedom, inclusion, participation and leading from the center. We believe in active participatory politics and inclusive where people are free to make their contribution, free from fear, exclusion, protectionism but prosper in the politics of community aspirations.

Before the formalisation of the CCC we setback and reflected on the direction of our struggle and many other concerns before realising that something new needed to start. As a committee, we celebrate the diversity of ideas and understand that freedom/independence for the Caprivi should be owned by the people themselves and convinced that independence is highly possible in unity.

The Caprivi Consultative Committee recognise the profound and bizarre challenges people in the refugee camp, in prison, and those at home at the receiving end from the Namibian government, experiencing extraordinary human rights abuses that require the cooperation and dedicated individuals to sacrifice for such people. It is from this background that we believe in the slogan “together we stand and divided we fall”.

We know it is hard and difficult to see the future and freedom of the Caprivi through CCC but the new mind set, new ideas, new vision, new intentions have the potential to bring independence home. The independence and freedom of the Caprivi starts with CCC. The struggle is for us all and it begins here.

 

CAPRIVI CONSULTATIVE COMMITTEE STANDING ORDRS

Standing orders are the rules used to manage the work of the CCC committee and all its organs. The CCC Constitution provides the guidelines for all the standing orders that guides the all its proceedings in all its meetings.

1. MEETING RULES

1. 1. Show up on time and come prepared
1. 2. Contribute to meetings constructively
1. 3. Let everyone participate
1. 4. Listen with an open mind
1. 5. Stay on point and on time
1. 6. Attack the problem, not the person
1. 7. Ask for the flow before contributing
1. 8. Let other people finish
1. 9. Respect point of order or correction
1. 10. Everyone participate, no one dominate
1. 11. One speaker at a time
1. 12. Be brief and meaningful when voicing your opinion
1. 13. Allow every voice to be heard
1. 14. Listen from the “We” but speak from the “I”
1. 15. Respect each other’s thinking and value their contributions
1. 16. Treat everything you hear as an opportunity to learn
1. 17. Challenge uncherished opinion
1. 18. Seek common ground and understanding
1. 19. Speak honestly, critique ideas but not people
1. 20. Be positive, non-judgmental and open to new ideas
1. 21. Foster unity in whatever you say
1. 22. Staying on schedule is everyone’s responsibility; honour time limits
1. 23. Bring your humour and have fun!

2. GOLDEN RULE

All CCC rules requires commitment from all members
2.1. Golden Rule1: Run your meetings as you would have others run the meetings that you attend
2.2. Create a space for every participant to air their ideas, thoughts and opinions
2.3. Listen and appreciate other members’ ideas and contributions
2.4. Participate consistently and positively in the group activities
2.5. Earn the right to give constructive criticism

3. SIMPLE STANDING ORDERS

There shall be simple standing orders followed in all CCC meeting in all its committees:
3.1. There shall be regular meetings {twice a month} and a special meeting determined by the chairperson
3.2. There shall be a provision for joint meetings
3.3. The meetings starts with a prayer
3.4. Welcoming members
3.5. Absentees. present and apologies
3.6. Lack of a quorum to be voiced – by the secretary
3.7. Two – thirds majority of members shall constitute a quorum
3.8. Misbehaviour of members during the meeting
3.9. The chairperson introduces the next topic
3.10. The chairperson /minute secretary motivates the topic on the agenda and later the portfolio holder
3.11. Late attendance is unacceptable for invalid reason
3.12. Leave of absence be noted
3.13. Minute proceedings
3.14. Absence for more than five (3) consecutive meetings
3.15. Meeting resolution – cannot be changed – unless otherwise suits to change
3.16. Members implicated on issues have the Right to reply
3.17. Decision taken by other committees should be respected
3.18. These standing orders shall continue in force until altered, amended or repealed.
3.19. Every motion if seconded call for a vote,
3.20. Adjournment – (call for adjournment and be seconded)
3.21. Proposal to fix the agenda for the next meeting
3.22. Everyone speaks through the chairperson
3.23. For procedural alternative seek direction from the house
3.24. Call for voting on matter that require resolutions
3.25. Chairperson’s casting vote in case of stalemates
3.26. All members are subject to standing orders
3.27. Confidentiality should be respected
3.28. Removal of members in the meeting as a result of misbehaviour or unnecessary language
3.29. Propose for adjournment to end the meeting for reasons
3.30. The agenda for the meetings should reach members any time before the date of the meeting.

4. ORDER OF MEETINGS
The order of business for all meetings starts with:

4.1. Opening prayer
4.2. Apologies for Absence
4.3. Quorum
4.4. Welcoming remarks by the chairperson
4.5. Reading the minutes
4.6. Matters Arising from the Minutes of the Previous Meeting
4.7. Adoption of the Minutes of the Previous Meeting
4.8. Introducing the Agenda
4.9. Agenda topics to be discussed
4.10. Any other Business
4.11. Meeting summary
4.12. Proposal for Closure
4.13. Closing Prayer

5. MINUTES

5.1. Minutes are official records of the proceedings of the CCC meetings
5.2. After adoption, minutes should be signed by the secretary and the chairperson
5.3. Minutes should be kept as an official records of the committee
5.4. The secretary is responsible and takes minutes and ensure its safe keeping
5.5. Ensuring meetings are effectively organised and minuted.
5.6. Liaising with the Chair to plan meetings.
5.7. Maintaining effective records and administration.
5.8. Upholding legal requirements.
5.9. Communication and correspondence.

MEETING PROCEDURES AND STANDING ORDERS
6. THE ROLE OF THE CHAIRPERSON

6.1. The Chairperson or {Chair) is the person in charge of the conducting the meeting.
6.2. Direct the flow of the meeting,
6.3. Make rulings about various proposals, speakers and speeches.
6.4. The ultimate aim of the Chairperson should be fairness to all people in the meeting, exercised with impartiality, and without their own agenda.
6.5. The Chair also needs to be firm, tactful and needs to exercise common sense.
6.6. Contribution from the chairperson
6.7. Ruling by the chairperson on issues and stalemates
6.8. Run meetings as others would run the meetings.
6.9. Be prepared and ensure that all the participants can be as well.
6.10. Stick to a schedule.
6.11. Start the meeting on time and end it on time
6.12. Stay on topic.
6.13. Wrap up meetings with a clear statement

7. VOTING

7.1. One men one vote procedure
7.2. All members are entitled to vote at any meeting.
7.3. Voting is generally done verbally or by a show of hands or any other appropriate ways (secret ballot).
7.4. A Chairperson of any meeting, is entitled to both an original vote and a casting vote
7.5. Abstentions are not counted as votes for or against.
7.6. Most motions require a simple majority in terms of other rules and Standing Orders.
7.7. The Chairperson needs to make sure that every person is clear as to what is being voted upon, by having the motion read out prior to the vote being taken.

8. ADOPTING REPORTS AND MINUTES

When a Committee member presents a verbal or written report to a meeting, it is appropriate to move the motion ‘That the report be adopted.’
8.1. If there are any questions of the person giving the report, these questions should be raised after the motion is moved, but before it is voted upon.
8.2. Adopting a Secretary’s report or minutes entails accepting the report or minutes (this serves to acknowledge or approve of the outwards correspondence).
8.3. Adopting a Treasurer’s report at a meeting must also entail a specific motion to approve the payment of the cheques or authorising money to be spent.

9. POINTS OF ORDER

9.1. A point of order is a method of dealing with an irregularity that someone thinks has occurred.
9.2. A point of order may be taken at any time, even while another speaker has the floor.
9.3. The person wishing to take a point of order should rise, and say ‘Point of order’.
9.4. The objection is allowed but require thorough justifications.

10. PROCEDURES

10.1. Respect for the chair and other members
10.2. Fairness to all
10.3. Use of appropriate language
10.4. Address other members with respect
10.5. Apology for unnecessary languages
10.6. Provide feedback for an excuse
10.7. No derogatory words

11. RULES AND RESPONSIBILITIES
Penalty on attempt to break up the committee meeting.

11. 1. Any person who acts in a disorderly manner for the purpose of disrupting the business of the meeting shall be guilty of an offence.
11. 2. Leaking minutes and the agenda is an offence
11. 3. Divulging issues in the meeting is a serious offence
11. 4. Upholding the values and objectives of the organisation
11. 5. Giving adequate time and energy to the duties of being a trustee; and
11. 6. Acting with integrity and avoiding or declaring personal conflicts of interest
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